Prepare For Your
Tournament

W

e are very excited to host your team this summer at Ballparks of America for a great week of baseball and memorable family experiences.

This page features all the information, forms, and links needed to assist you in preparing for the tournament.

Our General Manager, Todd Yancey, and his team are available to assist you with any questions or issues that you might have. They can be reached at 417-986-3395 or info@ballparksofamerica.com.

We look forward to hosting your team for a week of Baseball, Friends and Family!

Yours in Baseball,
Hamilton Chang
CEO

Prepare For Your Tournament

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Ballparks of America is a “stay to play” facility. Teams and families are REQUIRED to book their lodging through HBC Event Services, our housing partner. We have negotiated the lowest available rates with a diverse range of carefully selected lodging properties. The properties offer great on-site amenities and are convenient to Ballparks of America and everything Branson has to offer. HBC provides a simple on-line platform that allows teams and families to book a block of rooms or individual rooms that meet your specific needs. HBC will assist with any questions about hotels and the booking process.

PLEASE BOOK YOUR HOTEL ROOMS EARLY!! We enforce our lodging policy because our lodging properties have set aside room inventory for all tournaments at the lowest available rates as part of a revenue share agreement that is already factored into team entry fees.

Book Lodging

The Branson Tourism Center (BTC) is your vacation planning partner. Whether you are looking to book tickets for shows, rent a boat to cruise Table Rock Lake on a day off from games, or just have questions about all the activities that Branson has to offer, the staff at the BTC can help you plan your trip.

Visit the portal and choose the SHOWS or ATTRACTION tabs. Their staff is available to answer any vacations questions you might have. Call them at (800) 785-1550 and reference the Ballparks booking code HITTER to secure the best deal possible.

Preview Attractions

Tournament schedules and scores will be posted and updated via Tourney Machine. Schedules will be posted approximately one week before the tournament. You can search for the tournament on the Tourney Machine website (by location or tournament name), or download the Tourney Machine mobile app for real-time notification of schedule changes and tournament announcements. Schedules are subject to change due to weather, so please check the app or website daily during the tournament.

Find Schedule

Everything you need to get your team and your players ready for their week-long stay at Ballparks of America. The kit includes:

  • Weeklong Tournament Itinerary
  • Team Check-in times and procedures
  • Meal Schedule
  • On-site Registration process
  • Coaches Checklist (Forms, Team Insurance, Supplies)
  • Facility Rules
  • Tournament Services
  • 2018 Tournament Rules
  • Skills Competition Rules
  • Umpire Program
  • Emergency Information

IMPORTANT: Tournament Prep Kit for 2019 will be ready soon. Check back here to download. Registered teams will also receive an email link.

Submitting Forms and Agreements

We prefer to use ONLINE FORM and ONLINE AGREEMENT options below. However, If you are using an older browser, you may access the PRINT FORM and PRINT AGREEMENT options, which must be presented when you arrive at your tournament.

Coach Code of Conduct Agreement

As a coach of a youth sport, you have tremendous influence to shape the overall experience for your athletes. It is our expectation that you do so in a positive manner. All coaches and scorekeepers must fill out this online form before they will be allowed on the field during games. Please fill out this online form BEFORE your tournament begins.

Parent Waiver Release Agreement

The online Waiver Release form must be completed by all parents/guardians of players before teams are allowed to check-in. Please make sure a parent or guardian for each player fills out this online form BEFORE your tournament begins.

Team Insurance Verification Form

Each team is required to carry its own general liability insurance with minimum coverage of $2,000,000. If the general liability policy does not cover participant injury, minimum accident medical insurance of $50,000 must also be provided. It’s likely your team already has this coverage in place.

The certificate of insurance (COI) must list Ballparks of Branson LLC as additionally insured at
our legal address:

Ballparks of Branson
2311 Birchwood Ave.
Wilmette, IL 60091

Age Verification Form

Parent or guardian must provide acceptable proof of age for each player that participates in a
tournament. Acceptable forms of verification include an official certified copy of the players
birth certificate, a valid passport, or state ID card.

Players who do not complete age verification process will not be allowed to participate in any tournaments.

Team Logo Submission

Ballparks of America wants to showcase your team on our website. Coaches are invited to submit their team logo, name, and other details using this form. We will display this information on our website and social media channels.

Please find all rules listed in our Coaches information kit

Ballparks of America will have a team of sports photographers to capture shots of your players as they compete. The experience of playing at Ballparks of America will be captured to be shared with friends and family. Any photography questions can be directed to photography@ballparksofamerica.com, or by finding our photography team in the back of our gift shop.

Download our campus map!

Download

FAQ For Coaches, Families, and Visitors


Players and coaches must provide their own linens for an XL twin bed or a sleeping bag. Pillows and towels must also be provided. We encourage teams to bring a gaming console (including HDMI cables) for the provided HDTV.

7 games total (6 pool play games and a minimum of one single-elimination tournament game).

Teams may check into their team suite starting at 5:00 PM on Friday of their tournament week.

Schedules and scores will be posted and updated via Tourney Machine. You can search for the tournament on the website, or download the mobile app for real-time notification of schedule changes and tournament announcements. Schedules are subject to change due to weather, so please check the app daily during the tournament.

Approximately one week before the tournament via Tourney Machine. Schedules are subject to change, so please check the website or app daily during the tournament

We will post standings and results on the Tourney Machine app as soon as each game ends

All information regarding results, standings and seeding will be pushed out to all participants through Tourney Machine.

No. Ballparks of America provides all tournament umpires. There is no additional fee to your team for this.

All age groups will have two umpires for each pool play game. Semi-finals and tournament championship games may have up to 4 umpires.

Game balls will be provided by Ballparks of America. Teams should bring their own practice balls

Our first priority is the safety of everyone at the facility. If the fields are judged unsafe, we will suspend, postpone, reschedule or cancel games as needed. There are numerous factors in deciding when games are allowed to continue, and we weigh each of those carefully before making a decision.

In the event of rain, we will do everything within our power to stay as close to the game schedule as possible. However, because of limited field availability, we may have to deviate from the posted times. If we need to alter the schedule, we will use the following priorities as our guide:

– Our first priority will always be to make sure each team plays its minimum number of games.
– We will attempt to have a championship game.
– We will never name a champion of a tournament without a championship game.
– We may eliminate the quarter-final or semi-final round to ensure a championship game.

Coaches will be provided with Ballparks of America shirts, but they are not required to wear them. Coaches are expected to dress appropriately.

Every player and coach will receive a packet of coupons for discounts at area attractions.

Yes, there is pin trading among teams. Teams are encouraged to come ready to trade by bringing their own pins or ordering them in advance from a third party recommended by Ballparks of America.

Water will be available in each dugout. Teams are welcome to bring coolers of non-alcoholic beverages into the dugouts. Ice is available for purchase in the gift shop. Drinking fountains are available in the team suites.

All tournaments are based on the standard April 30 age determination date. For example, all players in a 12U division must be no older than age 12 on April 30 of the year of the tournament. For 13U Division, players who turn 14 before May 1 are eligible if they are in 7th grade.

Yes, Ballparks of America must verify the age of every player prior to the beginning of the tournament. Parent or guardian must provide acceptable proof of age for each player that participates in a tournament. Acceptable forms of verification include an official certified copy of the players birth certificate, a valid passport, or state ID card.
Players who do not complete age verification process will not be allowed to participate in any tournaments.

Submit Age Verification Online
We prefer to use the ONLINE FORM option below. However, If you are using an older browser, you may access the PRINT FORM option, which must be presented along with supporting documents when you arrive at your tournament.

Online Form Print Form

There are no restrictions except that each bat must have BPF 1.15 stamped on the bat. 13U tournaments are wood-bat-only.

For detailed rules, including skills competition rules, please review our 2017 Tournament Information Kit

Yes. We must treat each game fairly. Early games may end due to the time limit so that later games can be played on time. It would be unfair to allow the last game of the day to play beyond the time limit, when earlier games are restricted by time.

The player roster will be limited to 15 players, with 3 coaches and a scorekeeper allowed access to the dugout. Coaches receive an online team roster form upon registration. Please complete this form immediately.

“Pool play games can end in a tie. A tie game in pool play equals 1/2 of a win and 1/2 of a loss for both teams toward their overall record and/or winning percentage. Therefore, a team that is 2-0-1 would have a winning percentage of .833 and a team that is 2-1-0 would have a winning percentage of .667. In other words, the 2-0-1 record is better than the 2-1-0 record.

Games can end in a tie during pool (divisional) play only. A Tie Breaker system will be used if a tie exists between two or more teams either for advancement to the elimination round or for seeding purposes. A game featuring teams that are the same seed from different divisions will use a coin flip to determine home team. Please note that Total Runs Scored has no value in our tie-breaker system. This is done to discourage teams from running up the score on their opponent.

Pitch limits will vary by age group and will be determined by pitch count and/or innings pitched. Limits will be announced prior to each tournament at the coaches’ meeting

With the availability of private bathrooms and showers, girls are allowed to stay with their teams if they prefer. Otherwise, girls can stay in a separate girls’ suite with girls from other teams and a female chaperone provided by Ballparks of America. Please contact us at 417-986-3395 or info@ballparksofamerica.com for arrangements

Food allergy information is collected when team roster information is submitted. All coaches must submit their team roster of coaches, parents, and players prior to the tournament. Coaches are sent a link to the team roster online form upon registration. In addition, coaches or parents may also inform the Ballparks of America Operations team at 417-986-3395 or catering@ballparksofamerica.com in advance of your arrival and we will do our best to accommodate the allergy.

Yes, all of the fields at Ballparks of America feature covered dugouts. Teams may bring portable tents to cover additional open fan areas if they wish.

Ballparks of America is staffed 24 hours to ensure the safety of our guests. Additionally, team suites have key card access at two separate points of entry. Coaches chaperone their teams, bunking in semi-private areas of each team suite for added security.

Tournaments Start on Saturday (Teams can check-in Friday @5pm) and end on Thursday (teams can check-out Friday morning)

Friday 5:00 PM Check in begins
Saturday Opening Ceremonies, Skills Competitions, Pool Play begins
Sunday Pool Play
Monday Pool Play
Tuesday Pool Play; Home Run Derby in the evening
Wednesday Family Free Day
Thursday Single elimination Playoffs and Championship Games

Games are scheduled to allow ample time for players and families to enjoy all there is to see and do in Branson. *All Schedules are subject to change,
Ballparks of America Staff will notify Coaches of any changes*

Yes. We will have merchandise available at our gift shop throughout the tournament.

Yes, there is plenty of handicapped accessible parking.

Yes, parking is ample and always free.

Yes. We have concession stands at Ballparks of America. Concession stand hours will vary depending on the daily game start times and the last game of the day.

No outside coolers are allowed except a team cooler. Please make sure all trash is disposed of properly. Currently, alcohol is not allowed on the campus.

Admission is free for all of the Ballparks of America week long baseball tournaments. Please note that weekend tournaments and special events operated by our partners may feature admission fees.

Each field at Ballparks of America features some stadium seating. There are also picnic tables at some fields, but we encourage parents to bring portable chairs or blankets to sit on. Portable tents are also allowed and encouraged for shade.

Ballparks of America will respect all players’ desire to attend religious services on Sunday by not scheduling any games until at least 11:00 a.m. There are a number of local churches available for religious observance, and chapel services may be available on the Ballparks campus during certain weeks.

Only service animals are allowed on the Ballparks of America campus. Out of respect for those with allergies, and to keep our facilities in top condition, we unfortunately have a no-pets policy.

The average daily high temperature in Branson in July is a pleasant 89 degrees. The average low is 67 degrees. Average rainfall is 3.4 inches.

Ballparks of America is a “stay to play” facility. Teams and families are REQUIRED to book their lodging through HBC Event Services, our housing partner. We have negotiated the lowest available rates with a diverse range of carefully selected lodging properties. The properties offer great on-site amenities and are convenient to Ballparks of America and everything Branson has to offer. HBC provides a simple on-line platform that allows teams and families to book a block of rooms or individual rooms that meet your specific needs. HBC will assist with any questions about hotels and the booking process.

PLEASE BOOK YOUR HOTEL ROOMS EARLY!! We enforce our lodging policy because our lodging properties have set aside room inventory for all tournaments at the lowest available rates as part of a revenue share agreement that is already factored into team entry fees.

Book Lodging

Players and coaches must provide their own linens for an XL twin bed or a sleeping bag. Pillows and towels must also be provided. We encourage teams to bring a gaming console (including HDMI cables) for the provided HDTV.

6 games total (5 pool play games and a minimum of one single-elimination tournament game)

Teams may check into their team suite starting at 5:00 PM on Friday of their tournament week.

Schedules and scores will be posted and updated via Tourney Machine. You can search for the tournament on the website, or download the mobile app for real-time notification of schedule changes and tournament announcements. Schedules are subject to change due to weather, so please check the app daily during the tournament.

Approximately one week before the tournament via Tourney Machine. Schedules are subject to change, so please check the website or app daily during the tournament

We will post standings and results on the Tourney Machine app as soon as each game ends

All information regarding results, standings and seeding will be pushed out to all participants through Tourney Machine.

With the availability of private bathrooms and showers, girls are allowed to stay with their teams if they prefer. Otherwise, girls can stay in a separate girls’ suite with girls from other teams and a female chaperone provided by Ballparks of America. Please contact us at (847) 920-8511 or info@ballparksofamerica.com for arrangements.

Food allergy information is collected when team roster information is submitted. All coaches must submit their team roster of coaches, parents, and players prior to the tournament. Coaches are sent a link to the team roster online form upon registration. In addition, coaches or parents may also inform the Ballparks of America Operations team at (417) 986-3395 or catering@ballparksofamerica.com in advance of your arrival and we will do our best to accommodate the allergy.

Yes, all of the fields at Ballparks of America feature covered dugouts. Teams may bring portable tents to cover additional open fan areas if they wish.

Ballparks of America is staffed 24 hours to ensure the safety of our guests. Additionally, team suites have key card access at two separate points of entry. Coaches chaperone their teams, bunking in semi-private areas of each team suite for added security.

Tournaments Start on Saturday (Teams can check-in Friday @5pm) and end on Thursday (teams can check-out Friday morning)

Friday 5:00 PM Check in begins
Saturday Opening Ceremonies, Skills Competitions, Pool Play begins
Sunday Pool Play
Monday Pool Play
Tuesday Pool Play
Wednesday Family Free Day; Home Run Derby in the evening
Thursday Single elimination Playoffs and Championship Games

Games are scheduled to allow ample time for players and families to enjoy all there is to see and do in Branson. *All Schedules are subject to change,
Ballparks of America staff will notify coaches of any changes.

Yes. We will have merchandise available at our gift shop throughout the tournament.

“Our first priority is the safety of everyone at the facility. If the fields are judged unsafe, we will suspend, postpone, reschedule or cancel games as needed. There are numerous factors in deciding when games are allowed to continue, and we weigh each of those carefully before making a decision.

In the event of rain, we will do everything within our power to stay as close to the game schedule as possible. However, because of limited field availability, we may have to deviate from the posted times. If we need to alter the schedule, we will use the following priorities as our guide:

– Our first priority will always be to make sure each team plays its minimum number of games.
– We will attempt to have a championship game.
– We will never name a champion of a tournament without a championship game.
– We may eliminate the quarter-final or semi-final round to ensure a championship game.

Yes, there is pin trading among teams. Teams are encouraged to come ready to trade by bringing their own pins or ordering them in advance from a third party recommended by Ballparks of America.

Water will be available in each dugout. Teams are welcome to bring coolers of food and non-alcoholic beverages into the dugouts. Ice is available for purchase in the gift shop. Drinking fountains are available in the team suites.

All tournaments are based on the standard April 30 age determination date. For example, all players in a 12U division must be no older than age 12 on April 30 of the year of the tournament. For 13U Division, players who turn 14 before May 1 are eligible if they are in 7th grade.

Yes, Ballparks of America must verify the age of every player prior to the beginning of the tournament. Parent or guardian must provide acceptable proof of age for each player that participates in a tournament. Acceptable forms of verification include an official certified copy of the players birth certificate, a valid passport, or state ID card.
Players who do not complete age verification process will not be allowed to participate in any tournaments.

Submit Age Verification Online
We prefer to use the ONLINE FORM option below. However, If you are using an older browser, you may access the PRINT FORM option, which must be presented along with supporting documents when you arrive at your tournament.

Online Form Print Form

There are no restrictions except that each bat must have BPF 1.15 stamped on the bat. 13U tournaments are wood-bat-only.

Yes, there is plenty of handicapped accessible parking.

Yes, parking is ample and always free.

Yes. We have concession stands at Ballparks of America. Concession stand hours will vary depending on the daily game start times and the last game of the day.

No outside coolers are allowed except a team cooler. Please make sure all trash is disposed of properly. Currently, alcohol is not allowed on the campus.

Admission is free for all of the Ballparks of America weeklong baseball tournaments. Please note that weekend tournaments and special events operated by our partners may feature admission fees.

Each field at Ballparks of America features some stadium seating. There are also picnic tables at some fields, but we encourage parents to bring portable chairs or blankets to sit on. Portable tents are also allowed and encouraged for shade.

Ballparks of America will respect all players’ desire to attend religious services on Sunday by not scheduling any games until at least 11:00 a.m. There are a number of local churches available for religious observance, and chapel services may be available on the Ballparks campus during certain weeks.

Only service animals are allowed on the Ballparks of America campus. Out of respect for those with allergies, and to keep our facilities in top condition, we unfortunately have a no-pets policy.

The average daily high temperature in Branson in July is a pleasant 89 degrees. The average low is 67 degrees. Average rainfall is 3.4 inches.

Ballparks of America is a “stay to play” facility. Teams and families are REQUIRED to book their lodging through HBC Event Services, our housing partner. We have negotiated the lowest available rates with a diverse range of carefully selected lodging properties. The properties offer great on-site amenities and are convenient to Ballparks of America and everything Branson has to offer. HBC provides a simple on-line platform that allows teams and families to book a block of rooms or individual rooms that meet your specific needs. HBC will assist with any questions about hotels and the booking process.

PLEASE BOOK YOUR HOTEL ROOMS EARLY!! We enforce our lodging policy because our lodging properties have set aside room inventory for all tournaments at the lowest available rates as part of a revenue share agreement that is already factored into team entry fees.

Book Lodging